Tomedes Delivers Medical Report Translation to Bright Hope in 5 Days

Our client

Company name: Bright Hope Healthcare (Pseudonym)

What does the company do?

Healthcare facility providing specialized medical care and support.

Deadline set by the client: 5 days

What do they need? 

They needed to quickly translate English documents into Brazilian Portuguese to meet strict client deadlines and comply with required standards. The task included translating patient reports and an Individualized Education Program (IEP), both critical for patient care and personalized support. In high-pressure situations like this, accuracy isn’t optional—it’s essential.

The challenges

When our team took on this project, we knew translating medical content from English to Brazilian Portuguese would come with its challenges. Here are three key obstacles we encountered and how we successfully addressed them:

Firstly, the project came with a strict timeline: everything had to be translated and ready for use within five days. Meeting this deadline meant assembling a specialized team and utilizing every tool available to speed up the process without sacrificing quality.

Secondly, medical documents are not only technical but also personal. We needed to ensure the translations resonated with a Brazilian audience, considering both the language and cultural interpretation of medical terms.

Lastly, maintaining the proper names in English while ensuring the rest of the content was translated accurately presented an additional layer of complexity. This was particularly challenging as consistency had to be maintained throughout the IEP and patient reports.

Why Tomedes?

For nearly two decades, Tomedes has been a trusted provider of medical translations, delivering tailored multilingual solutions to meet our clients' unique needs. We understand the importance of accuracy in medical content, which is why we carefully plan and execute each project with precision, ensuring healthcare professionals and patients can rely on our translations.

This client returned to us after a successful project last month. Thanks to our expertise in medical and educational content, we were the perfect choice for their urgent needs.

Our native translators and project managers, specializing in medical terminology and Brazilian Portuguese, ensure every translation is accurate and culturally relevant. Plus, our 24/7 translation team is always ready to provide high-quality translations under tight deadlines, across any industry.

The solution

When our client presented a tight deadline and high standards, the Tomedes team knew we needed to deliver a solution that balanced both speed and quality. Here’s how we achieved it:

Firstly, we assigned a specialized team of translators who were not only fluent in Brazilian Portuguese but also had experience with medical and educational content. This ensured that the nuances of the original documents were accurately conveyed in the translated versions.

Secondly, we took advantage of our AI translation tools to streamline the workflow and ensure that nothing was lost in translation. The tools used included:

Pre-Translation Toolkit 

This helped prepare the documents before they were handed over to our translators. By identifying key medical terms and concepts, the Pre-Translation Toolkit allowed us to create a foundation that made the entire translation process smoother and more efficient. It also flagged potential problem areas, which could then be reviewed more thoroughly by human experts.

Read more: Tomedes Launches New Pre-Translation Toolkit that Helps Prevent Quality Issues Upfront

Translation Guideline Adherence Checker